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Letters of Application

A letter applying for employment should contain:

(a) A short introduction stating whether the writer is answering an advertisement or is applying on his

own responsibility.

(b) A statement of his age, education and experience.

(c) A conclusion giving references, testimonials, or an expression of the applicant’s earnestness of purpose.

Letters of application should be in the form of business letters.

[Reply to an advertisement for a junior clerk]

24 Old Gate


3rd October, 2001

Messrs Abdul Rahim & Sons




I wish to apply for the position of junior clerk, advertised in today’s The Hindu.

I am eighteen years old, and have just passed the Matriculation Examination from the Saranpur High School. I have also taken a course in type-writing and book-keeping. I enclose some testimonials, and would refer you to the Principal of the Saranpur School for my character.

If I am given the post, I can assure you I will do my best to give you satisfaction.

Yours faithfully,

Nathu Ram Baxi

Further Official Letters

(Request to the Postmaster)

46 Kingsway

Nagpur 440 001

18 Jan. 2001

The Postmaster

Head Post Office

Nagpur 440 001

Dear Sir,

I have recently shifted from 25 Park Street, Nagpur 440 002 to 46 Kingsway, Nagpur 440 001.

I shall be grateful if you will kindly redirect my letters to the new address.

Yours faithfully,

K. Joseph

(Letter of inquiry to an educational institution)


Vetapalem 523187

21 May 2001

The Director


4/7 Brodipet

Guntur 522 002

Dear Sir,

I have passed the B.Sc. degree examination with Electronics as the main subject. I intend to have a

course in Computer Science and would like to know the details of the courses taught at your institution. Could you please send me a copy of your prospectus?

Yours faithfully,

N. Mahesh

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